Course in Preparing Administrative and Organizational Planning Processes in Institutions

In today’s dynamic work environment, institutions face a range of operational and strategic challenges that require structured planning and a clear organizational foundation. The ability of an organization to prepare and implement comprehensive administrative and organizational planning processes is essential for maintaining efficiency, ensuring accountability, and achieving long-term goals.
To address these needs, Geneva Institute of Business Administration presents the course “Preparing Administrative and Organizational Planning Processes in Institutions”, designed to equip professionals with practical tools, frameworks, and skills to design, implement, and manage effective organizational plans that align with institutional objectives.

Target Group

• Executive managers and department heads involved in planning and directing institutional strategies.

• Planning and organizational development officers in both public and private sectors.

• Professionals working in organizational design and institutional development departments.

• Human resources and administrative managers responsible for structure and workflow planning.

• Supervisors and team leaders seeking to improve department performance through structured planning.

• Consultants specialized in management, governance, or organizational restructuring.

Objectives

• Introduce participants to the fundamental principles of administrative and organizational planning.

• Enable them to design organizational plans aligned with institutional strategy and mission.

• Develop their skills in assessing internal structures and identifying actual organizational needs.

• Train them to build flexible and efficient administrative and functional structures.

• Strengthen their ability to connect organizational planning with operational performance.

• Clarify the role of administrative planning in reducing procedural waste and inefficiencies.

• Equip them with tools to monitor and continuously improve organizational plans.

• Promote a culture of structured thinking and sustainable planning across institutions.

Course Outline 

• Introduction to Administrative and Organizational Planning

  • Definition and strategic importance of planning in modern institutions.

  • Core principles underlying successful planning processes.

  • Common challenges facing administrative planning efforts.

  • The connection between planning and other management functions.

• Types of Planning in Institutions

  • Strategic, operational, and tactical planning frameworks.

  • Differences between long-term and short-term planning.

  • Results-oriented planning models.

  • Integration across various levels of institutional planning.

• Analyzing Internal Structures to Identify Organizational Needs

  • Assessing the current organizational structure and hierarchy.

  • Reviewing administrative workflows and communication lines.

  • Identifying inefficiencies and functional gaps.

  • Detecting duplication and overlaps in responsibilities.

• Formulating Organizational Objectives Based on Institutional Priorities

  • Aligning objectives with vision and mission.

  • Characteristics of well-defined organizational goals.

  • Structuring goals from general to specific.

  • Assigning clear responsibilities for each objective.

• Designing an Effective Organizational Structure

  • Types of structures: functional, matrix, and project-based.

  • Defining authority lines and reporting systems.

  • Distributing roles and responsibilities efficiently.

  • Ensuring flexibility and responsiveness in the structure.

• Planning for Administrative and Human Resources

  • Aligning human resource needs with structural plans.

  • Identifying critical roles and skill sets required.

  • Succession planning and staff development alignment.

  • Integrating logistical and support resources in planning.

• Linking Administrative Structure to Operational Processes

  • Ensuring consistency between structure and daily operations.

  • Minimizing role conflicts and task duplication.

  • Mechanisms for interdepartmental coordination.

  • Facilitating decision-making and task execution.

• Managing Organizational Change in Line with Planning

  • When and why structural change is necessary.

  • Phases of planned organizational change.

  • Handling resistance and ensuring smooth transitions.

  • Maintaining operational stability during change.

• Monitoring and Evaluating Planning Effectiveness

  • Key performance indicators for organizational planning.

  • Conducting periodic reviews of structures and plans.

  • Addressing deviations and performance shortfalls.

  • Using evaluation outcomes to improve future planning.

• Building a Planning-Oriented Organizational Culture

  • Embedding planning practices into the institutional mindset.

  • Encouraging staff involvement in structural improvement.

  • Incorporating planning principles into daily work habits.

  • Strengthening ownership and engagement through clarity of roles.